Answers built from your real data, not connected to any AI service. Try: "revenue this month", "candidates with NABS Group", "how many deployed", or "outstanding invoices"
Pipeline by Stage
By Destination
🤝 My Commission
Recent Candidates
📢 Recent Job Offers
🌐 Website Applications
Candidates
Candidate
Service
Details
Phone
Stage
Date
Fee
Actions
Pipeline
Job Placement flow
🎯 Interview Prep
Candidates currently preparing for interview
🤝 Referrals
Commission tracker
📞 Enquiries
Lead tracking
Name
Phone
Service
Owner
Date
Follow Up
Status
Actions
📢 Job Offers
All postings, use Share Live Jobs for this week's openings
🏢 Companies
Companies you've deployed clients & candidates to
📇 Clients Hub
All your clients in one place. Call, WhatsApp or text them, grouped by country and work.
👤 Officer Tracker
CVs and travel progress by contract officer, across every partner agency
One tap downloads a separate CSV for every accounting record you have, Income, Expenses, Invoices, Payroll, Bank Reconciliation, Tax, Chart of Accounts, Journal Entries, Suppliers, Bills, Budgets, and the Audit Log.
Monthly Income vs Expenses
Income by Category
Expenses by Category
🤝 Partner Agency Payments
What you've paid to outsourcing partners like NABS Group and Job Linq Africa, tracked from Expenses categorized as "Partner Agency Fees"
🔒 Period Lock
Lock a completed month to prevent accidental edits to Income & Expense records after you've closed the books for that period.
Date
Source
Description
Category
Amount
Tax
Total
Method
Actions
Date
Payee
Description
Category
Amount
Tax
Total
Method
Actions
📊 Accounts Receivable Aging
Invoice #
Client
Description
Amount
Due Date
Status
Actions
Month
Employee
Role
Gross
Deductions
Net Pay
Actions
Where your cash actually is right now, and everywhere it moved
Petty Cash Top-Up History
Date
Account
Description
In
Out
Balance
Monthly Bank Reconciliation
Past Reconciliations
🏛️ Corporate Income Tax Estimator
Period
Tax Type
Description
Amount Due
Amount Paid
Due Date
Status
Actions
Category
Monthly Budget (GHS)
Actual This Month
Remaining
Used
Agent
Deployed Placements
Total Fees
Commission Rate
Commission Earned
A step-by-step run-through before you close the books each month
Chart of Accounts
The account structure that Journal Entries, the General Ledger, and the Trial Balance post against.
Date
Reference
Description
Debit
Credit
Balance
Code
Account
Type
Debit
Credit
📊 Aging Analysis
Customer Balances
📊 Aging Analysis
Supplier Balances
All Bills
How candidate deposits work. Fees a job candidate pays before placement are held as a refundable deposit (a liability), not income. When the candidate reaches Visa Issued or later, AspireFlow moves the deposit to Recruitment Revenue automatically. The Labour Act, 2003 (Act 651) section 7(7) requires an agency to refund fifty percent of the fees paid if it cannot secure a placement after three months, so each deposit shows its three month deadline. This follows IFRS 15: revenue is recognised when the service is delivered.
Candidate
Stage
First Payment
Refund Deadline
Held
Status
Actions
Fees owed by clients. This list shows the fee agreed on each client file less what has been paid. These amounts are not income yet. They are booked when the money is received (use Record Payment on the client file). Cancelled and Not Qualified files are left out.
Client
Service
Stage
Fee
Paid
Balance
Age
Last Reminder
Actions
VAT Summary
Revenue and directly attributable costs by service line, not full profit, since shared overhead (rent, salaries, utilities) isn't included
How your business is performing right now, measured the way accountants and lenders measure any business, requires a Chart of Accounts to be set up
End of service benefits. Add each staff member with the date they were employed. Tap End of Service and enter the day they leave: AspireFlow works out their length of service, final salary, unused leave (Labour Act s20 and s30), notice pay (s17), your company's end of service benefit, redundancy pay (s65), SSNIT and PAYE, and the net amount to pay. Download the statement for them to sign, then record the payment.
Every filing and payment deadline in one place: GRA, SSNIT, Labour Department and Data Protection Commission
🔍 Auto Audit
Scans your books for errors, gaps, and things worth a second look
📋 Change History, who saved, deleted, or updated what
📈 Job Board Statistics
Visitor traffic on your public Job Board & Tracking Portal (last 90 days)
Downloads every record in AspireFlow, candidates, enquiries, job offers, companies, and your entire accounting ledger, as one file you keep, independent of this app.
⚠️ Reset All Data
Permanently erases every candidate, enquiry, job offer, company, and your entire accounting ledger, so this installation can be handed to a new agency with a clean slate. This cannot be undone. Download a backup first if there is any chance you will need this data again.